smrtPhone Overview - Admin Dashboard

A quick overview of the Admin Dashboard inside smrtPhone

Tudor Deak avatar
Written by Tudor Deak
Updated over a week ago

This article, along with the associated video, will show you a core overview of the Admin Dashboard found here: smrtPhone Dashboard > Admin Menu (≡).


Overview of Each Section of the Admin Panel:

🤵 Users - Where you control who has access to your smrtPhone system. Add/Delete Users and create Teams (e.g. Sales Team or Customer Support) for easier inbound call flow setup.

🔢 Phone Numbers - Manage all phone numbers in your account. In this section, you can buy new numbers and delete ones you no longer want. You can also control which inbound Call Flow each number will ring. (A single number can only ring to one Call Flow created in smrtPhone. One set Call Flow in smrtPhone can be used for many numbers.)

🔁 Call Flows - Set up what happens to inbound calls and inbound Text/MMS to each of your numbers. There are lots of options including IVR, actions for outside business hours, and dialing individuals or teams. This is an essential part of using smrtPhone, even if your flow is very simple. Without setting a call flow for each number, smrtPhone will not know what to do with inbound communication.

You don't want to miss a call or text, so make sure Call Flows are set up.

Set up as many Flows as you want, with as many numbers using a single Flow as you want.

📋 SMS Templates - Customize text messages for later fast use! These templates can be used to save time when you have to send the same SMS for several leads or reasons.

⚙️ Account Settings - Control your core, global settings that impact your business. It's in this section that you control the time zone, which will impact the business hours of your call flows.

🔧 CRM Setup - This is where your CRM-smrtPhone configuration is stored. The Account Owner (and users with permissions) can set this up, often upon first sign-up for smrtPhone. You may want to revisit it if you'd like to change or customize your CRM settings.

  • Podio Users: Note: If you change the Communications App location, it simply creates a new app - it does not copy over all of the information from the former spot and you will have to manually transfer it.

📲 Caller IDs - Add non-smrtPhone numbers for outbound calling only.

🗺️ Addresses - Some countries and regions require verified addresses to purchase a number. This is where you manage all of your addresses.

✆ Spam Numbers - For any number you would like to block from calling you, enter them here. Please note that this has nothing to do with whether your numbers are being labeled as Spam Likely upon outbound calling -- this is only a list of numbers you've blocked from contacting you.

📵 DNC Numbers - Access Numbers to add or remove from the Do Not Call List.

💹 Marketplace (formerly Plugins) - A listing of other applications that smrtPhone integrates with. For example, browse smrtPhone's CRM Partners.

⌘ Webhooks - You can generate Webhooks from events. These signals are real-time, rather than waiting for a scheduled update from an API.

🦸 Beta Program - Sign up for our Beta Program to test out new features and have early access, in exchange for providing feedback to help improve them.

⌗ API Token - Your smrtPhone API token is a unique key that is specific to your smrtPhone account.

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